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Project management & reporting
Project legal, financial and management fundamentals - contract, consortium agreement, reports & reporting guidelines...
How to communicate with project management office at Roskilde University
- All e-mail communication related to CINEFOGO should be sent exclusively to cinefogo@ruc.dk.
- Please indicate work package number (WPxx) or contractor number (CRxx) in e-mail subject where possible.
Contractual documents
| Contract CIT3-CT-2005-513350 | Scanned document including all signed "Forms A" (Accession to the Contract) and later added "Forms B" (Request for accession of a new contractor to the Contract) |
| Consortium Agreement | Version from June 2005 (recovered), including scanned signed pages |
| Annex I to the Contract | "Technical Annex" including original appendices A-E and also appendices F-K added later by contract amendments |
| Annex II to the Contract | "General Conditions" |
| Annex III to the Contract | "Networks of Excellence" |
| Date: 29-03-2006 - Removal of contractor no. 4 due to non-accession to the Consortium - Accession of contractor no. 49 to the Contract - Addition of Special clause 32 regarding submission of Audit certificates | |
| Date: 19-12-2007 - Addition of contractors no. 50, 51, 52 and 55 - Termination of participation of contractors no. 6, 9 and 40 - Addition of special clauses 22 and 23 Incomplete documentation for this amendment was completed by a "Document supplement", sent to the EC on 8th of August 2008. | |
| "Information letter no. 1" - not found | Amendment No. 3 does not exist. EC internal database indicates a document called "Information letter no. 1" under this entry. Original document was not found in CINEFOGO office. The letter clarified some changes related to contractor No. 27 (SCP). |
| Date: 08-04-2009 - Addition of contractors no. 53 and 54 | |
| Change of coordinator's name | Date: 20-04-2009 - Letter informing about change of Danish name of Roskilde University - new Danish name is Roskilde Universitet - English name remains unchanged, Roskilde University |
| Date: 08-07-2009 - Modification of project duration (extension by 3 months) - Modification of the reporting periods (settling change of months' and periods' numbers taking place in 2006 and 2007) |
Project reports
| Period --- Months | Activity reports WP perspective, how goals were reached | Management reports Contractors' perspective, how money were spent | Review reports Evaluation of project performance |
| P1 --- 1-12 | Activity report 2005-2006 - covering September 2005 - August 2006. The report temporarily changed months numbering from 1-48 to 0-47. In May 2009, numbering of months was put back to 1-48. Numbering of periods also was also put back to 1-4. | Management report 2005-2006 - covering September 2005 - August 2006 | Review report 2005-2006 - reviewing and evaluating project performance based on Activity report 2005-2006, Management report 2005-2006 and documentation available on project portal www.cinefogo.org |
| P2 --- 13-24 | Activity report 2006-2007 - covering September 2006 - August 2007 | Complete overview of use of financial resources in relation to second yearly Activity reports composed of two reports. "Interim" management report was a report initiated by then secretariat, covering September 2006 - February or March 2007. No Activity report was submitted at this time. The report temporarily changed period numbering (project periods corresponding to project years) from 1-4 to 1-5, where original year 2 (period 2) became period 2+3. In May 2009, numbering of months was put back to 1-48. Numbering of periods also was also put back to 1-4. Management report 2007 - covering April 2007 - August 2007. This report was submitted together with the second yearly Activity report. | Review report 2006-2007 - reviewing and evaluating project performance based on Activity report 2006-2007, Management report 2006-2007 and documentation available on project portal and through available on-line resources |
| P3 --- 25-36 | Activity report 2007-2008 - covering September 2007 - August 2008 | Management report 2007-2008 - covering September 2007 - August 2008 | Review report 2007-2008 - reviewing and evaluating project performance based on Activity report 2007-2008, Management report 2007-2008 and documentation available on project portal and through available on-line resources |
| P4 --- 37-51 | Activity report 2008-2009 - covering September 2008 - November 2009 | Management report 2008-2009 - covering September 2008 - November 2009 | Final review |
How to communicate with project management office at Roskilde University
- All e-mail communication related to CINEFOGO should be sent exclusively to cinefogo@ruc.dk.
- Please indicate work package number (WPxx) or contractor number (CRxx) in e-mail subject where possible.
The European programme in Civil Society Leadership